This Privacy Policy explains how M I Enterprise collects and uses personal data in connection with our recruitment and remote hiring services, including data submitted via our website contact form.
1. Data Controller
The data controller responsible for your personal data is:
M I Enterprise
Św. Filipa 23/3
31-150 Małopolska
Poland
Email: careers@m-i-enterprise.work
2. How we collect your data
We collect personal data when you:
- Submit the contact form on our website.
- Send us an email directly.
- Provide your CV or profile for recruitment purposes.
3. Types of personal data we process
Depending on how you contact us, we may process the following categories of data:
- Identification data (name).
- Contact details (email address, phone number if provided).
- Professional information (role, skills, experience, preferred locations/time zones, salary expectations).
- Content of your message and any attached documents (for example, your CV).
- Technical metadata in emails (date, time, sender, recipient).
4. Purposes and legal bases for processing
We process your personal data for the following purposes:
-
Handling your inquiry – to respond to your questions, requests or messages.
Legal basis: Article 6(1)(b) GDPR (steps prior to entering into a contract) and Article 6(1)(f) GDPR (our legitimate interest in responding to inquiries). -
Recruitment activities – to assess your profile, match you with roles, present your profile to client companies, and stay in touch about relevant opportunities.
Legal basis: Article 6(1)(b) GDPR (steps prior to entering into a contract) and, where required, your consent under Article 6(1)(a) GDPR. -
Business communication with clients – to discuss roles, candidates, collaboration terms, and remote hiring needs.
Legal basis: Article 6(1)(b) GDPR and Article 6(1)(f) GDPR (legitimate interest in running our business).
5. Use of ATS and email autoresponder services
When you submit the contact form, your data may be stored and processed in:
- Applicant Tracking System (ATS) – to manage recruitment processes, track applications, and match candidates to roles.
- Email autoresponder service – to send confirmation emails or follow-up messages related to your inquiry or recruitment process.
These services act as our data processors and process your data only on our instructions and for the purposes described in this Privacy Policy. We conclude appropriate data processing agreements with such providers.
6. Data sharing
We may share your personal data only when necessary and appropriate, in particular with:
- Client companies that are recruiting for roles that match your profile (for candidates).
- Service providers such as ATS platforms and email service providers acting on our behalf.
- Professional advisors (e.g. legal or accounting) where necessary.
We do not sell your personal data.
7. International transfers
As we operate internationally, some of the client companies or service providers may be located outside the European Economic Area (EEA). In such cases, we will take appropriate steps to ensure that your data is protected, for example by using EU Standard Contractual Clauses or working with providers that offer adequate safeguards.
8. Data retention
We keep your personal data only for as long as necessary for the purposes described above:
- Contact form and inquiry data – generally for up to 12 months after our last communication, unless a longer period is needed in relation to ongoing cooperation or legal obligations.
- Candidate profiles and CVs – for the duration of the recruitment process and, if you consent to being kept in our talent pool, for a longer period reasonably required for future opportunities. You can request deletion at any time.
9. Your rights under GDPR
As a data subject, you have the following rights (subject to certain conditions in the law):
- Right of access – to know what data we hold about you.
- Right to rectification – to correct inaccurate or incomplete data.
- Right to erasure – to ask us to delete your data in certain circumstances.
- Right to restriction of processing – to limit how we use your data.
- Right to data portability – to receive your data in a structured, commonly used format.
- Right to object – to object to processing based on our legitimate interests.
- Right to withdraw consent – where processing is based on consent; this does not affect past processing.
To exercise your rights, please contact us at careers@m-i-enterprise.work.
10. Right to lodge a complaint
If you believe that your data protection rights have been violated, you have the right to lodge a complaint with your local supervisory authority. In Poland, this is:
President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych).
11. Cookies and tracking
Our website is designed to work without analytics or marketing cookies. We do not use tools such as Google Analytics or advertising pixels. Only strictly necessary technical data required to deliver the website may be processed by our hosting provider.
12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page with the date of the last update.
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